elipie: (Default)
[personal profile] elipie
Hi all!

It's almost time to check in already! A mandatory check-in post will be made here at Dreamwidth on August 20th, and the check-in period will run until August 31st. If we don't hear from you during that time and cannot get in touch with you, we will assume you have dropped out and will post a pinch-hit. After that, the official low-penalty default deadline is September 10th.

We also wanted to let you know that if you're looking to make treats, you can see the list of requests here on AO3! There is also a list of Dear Equinox letters available.

There is detailed information about deadlines, check-ins, defaulting, and treats at our Rules & Guidelines page.

Thanks! We are excited to see what vids you create for our Based On Books theme!
equinox_vids: (Default)
[personal profile] equinox_vids
If you signed up for Fall Equinox, you should have an assignment email from AO3! If you didn't receive an email, your assignment doesn't match what you offered, or you have any other concerns, email us as soon as possible at equinoxvids@gmail.com.

The full rules and guidelines for this season can be found here. As a reminder, the deadline for vids is September 17th.

The mandatory check in for all vidders is Sunday, August 20th. Until then, happy vidding!
elipie: (Default)
[personal profile] elipie
Hello all!

If you haven't already, you may want to post a Dear Equinox letter. These are entirely optional, but can be fun! If you'd like to see some examples, the Dear Equinox post from the Spring has plenty of links in the comments.

Letters are for the vidder assigned to you, or anyone who might want to make you a treat. They should at least contain your requested fandoms and any character or relationship tags in your requests, and are a good place to fill out your requests by adding more details, likes/dislikes, music preferences/suggestions, and so on.

You can also include trigger information in your letter if you wish to do so. Your letter is a good place to get that information to treat vidders; including it is in no way required, and you should only do what you're comfortable with, but mods won't be able to communicate directly with treat vidders like we can to your assigned vidder.

Letters can be posted to DW, LJ, Tumblr, your Wordpress blog, your Twitter 140 characters at at time (...maybe not that last one), wherever. When you have a letter up, link it here in the comments, along with a) the name you signed up with, and b) a list of the fandoms you requested.

If your assigned recipient did not include a Dear Equinox letter link in their sign-up, make sure to check the comments on this post! They may have chosen not to write one, but it's also possible they forgot to include it or didn't write it before sign-ups closed.

Have fun, and as always, you can reach the mods at equinoxvids@gmail.com if you have any questions!
equinox_vids: (Default)
[personal profile] equinox_vids
Sign ups for the Fall Equinox 2017 vid exchange, "Based on Books," are now open! Sign ups close at 11:59PM UTC on Sunday, July 23rd.

Sign Up Page On AO3

The full list of approved fandoms for Based on Books are viewable on the tag set pages:

Safety Fandoms

Non-Safety Fandoms

The full rules and guidelines for Fall 2017, including screenshot guides to signing up on AO3, can be read here.

If you have any questions, run into any technical problems, or just need to contact us, please email equinoxvids@gmail.com!
trelkez: (YB - Mi Nyeo smile)
[personal profile] trelkez
Reminder: Fall Equinox - Based on Books sign ups open tomorrow, July 15th!

The complete tag sets for the Fall 2017 exchange can be viewed here:

Safety Fandoms (240 minutes or fewer, max. 2 episodes/films/parts)
Non-Safety Fandoms (241+ minutes, 3 or more parts)

The complete rules and guidelines for Fall 2017 are here.
trelkez: (YB - Mi Nyeo smile)
[personal profile] trelkez
You can nominate up to 10 safety fandoms and 10 non-safety fandoms here:

Fall Equinox Safety Fandoms Tag Set Nominations Page - for fandoms that are 240 minutes or less, and have no more than two films / episodes / separate parts within the scope of the nominated fandom tag.

Fall Equinox Non-Safety Fandoms Tag Set Nominations Page - for fandoms that are 241+ minutes in length (total), and/or have three or more films / episodes / separate parts

The full rules for what fandoms qualify as "Based on Books," what safety fandoms are, and how nominations work are in the Rules and Guidelines for Fall 2017. Please read over the rules before nominating fandoms.

If you have questions about nominations, particular fandoms or fandom types/genres and whether or not they qualify, or anything else, you can leave comments on this post or email us at equinoxvids@gmail.com.
equinox_vids: (Default)
[personal profile] equinox_vids
It's time to start gearing up for Fall Equinox 2017! (We know, we know -- but in vidding time, October isn't all that far away.)

The theme is Based on Books, as voted on by participants back in April.

The Fall schedule is:

July 2 - July 8: Nominations
July 15 - July 22: Sign-ups
August 20: Mandatory check-in
September 10: Default deadline
September 17: Deadline for primary assignment vids
September 29: Final deadline for treats at 12:00PM
September 30: Vids go live

Nominations open tomorrow, July 2, and will run for one week. Please read over the fandom eligibility rules for this season and let us know at equinoxvids@gmail.com if you have any questions.
equinox_vids: (Default)
[personal profile] equinox_vids
These are the rules and guidelines for Fall Equinox 2017! This is a comprehensive guide to participation. If you have any questions, you can contact the mods at equinoxvids@gmail.com.

General Information: mods, schedule, and platforms )

Seasons, Themes, and AO3 )

Fandom Eligibility and Safety Fandoms )

Nominations )

Sign Ups )

Assignments )

Gift Requirements and Outside Source/Crossovers )

Pinch Hits and Treats )

Uploading and Posting )

Check In and Defaulting )

Go Live, Anonymity Period, and Reveals )

Accessibility: content notes/warnings, subtitles )

Harassment )

If you have questions about any aspect of the exchange guidelines or anything else to do with Equinox, you can contact the moderators at equinoxvids@gmail.com.

sweetestdrain: (equinox)
[personal profile] sweetestdrain
Hey all -- the Spring Equinox vidders have now been revealed! You can see who made your favorites & if your guesses were correct on the Archive of Our Own collection listing. Thank you to all our vidders and vidwatchers for making this first Equinox exchange a success!
jetpack_monkey: (Plan 9 from Outer Space)
[personal profile] jetpack_monkey
Only two more days to go before we reveal who made what in Spring Equinox 2017: Vids in Space! Reveals are happening on Saturday, April 29th about mid-morning (Eastern Time).

If you have any last-minute guesses to make, now's the time to do it in the Guess the Equinox Vidder post.
violace: (Default)
[personal profile] violace
Now that Spring Equinox Exchange 2017 is live, it's time to play our very first round of Guess the Equinox Vidder!

Remember: if you already know who made the vid, don't reveal the vidder; inside information ≠ a guess. And if someone guesses you correctly, don't comment to say so! (At least, not until after reveals.)

If you want an idea of how this has worked previously, since this is the very first Equinox Exchange, here are the guessing posts from Festivids 2009, 2010, 2011, 2012, 2013, 2014, 2015 and 2016. (That's a lot of guessing!)

Guesses, anyone?
frayadjacent: Dawn looking excited, text says "Squee!" (!Squee!)
[personal profile] frayadjacent
The very first Equinox Exchange vids are live!! The theme is Vids in Space. Watch all 54 of them at the A03 Collection for the exchange.

All participants should have received an automated email with a link to their gift vid(s), but if you didn't, archiveofourown.org/users/[yourpseud]/gifts will get you there. Please let the mods know right away at equinoxvids@gmail.com if anything is awry with the vid for you, your own revealed vid posts, or anything else.

Happy viewing!

frayadjacent: Adaped from the hyperbole & a half comic, stick figure girl is very excitedly shouting "watch all the vids!!!" (watch all the vids!)
[personal profile] frayadjacent
The very first Equinox Exchange go-live is only about 24 hours away! Once vids go live, you can find them at the AO3 Collection for the exchange.

Vids in Space!
frayadjacent: Aeryn Sun in her PK spaceflight suit, sorta smiling (Farscape: Aeryn spacesuit)
[personal profile] frayadjacent
The deadline for treats for Equinox Exchange (Vids in Space!) has been extended! Try to have vids in by 23:59 UTC on Friday April 21. That's 8 PM on the US East Coast.

But, just FYI, any treats submitted after that time, but before go-live, will still make it in! Go live happens when mods get up on Saturday morning in the Eastern US. It will not be delayed for any unfinished treats.

In other words, you probably have another 6 hours after the deadline of 23:59 UTC April 21 to get your treat in before go-live.

Submit treats here!
trelkez: (Who - Five reading)
[personal profile] trelkez
The deadline for main assignment submissions is tomorrow, Sunday April 9 at 11:59PM UTC! Some notes for those of you still vidding:

- If you are staring down the deadline tomorrow and need another day or two to finish, email equinoxvids@gmail.com. We may be able to grant you a short extension *if* you are absolutely sure you can finish in the extra time granted.

- Vid submissions go into a moderated queue, so that they can be checked by staff to make sure your streams work, your passwords are right, your vids are complete, and so on. With the volume of vids coming in this weekend, it may take some time to check through all vids, so please be patient and don't panic if your vid  remains moderated for a few days.

- Any submissions not received by the deadline that do not have prior granted extensions will be marked as defaulted.

And some notes on vid treats:

- Treats are not due until April 21st, at noon UTC. If you are making treats, vid on! You still have plenty of time.

- Dear Equinox letters were linked here and all requests can be viewed here.

- This link will take you to an AO3 submission form with the exchange collection pre-filled. (Just don't forget to add the pseud of the person you're gifting it to!)
frayadjacent: Adaped from the hyperbole & a half comic, stick figure girl is very excitedly shouting "vid all the things!!!" (Vid all the things!!!)
[personal profile] frayadjacent
This is a reminder that the equinox exchange deadline is Sunday, April 9 at 23:59 UTC. Because of Daylight Savings Time, that's  8 pm US east coast time and 1 AM British Summer Time. It's 10 AM on the 10th on the east coast of Australia, 4:30 AM in India, and, well, you can interpolate from there. 

Vids go live 2 weeks later on the 22nd, and reveals are the 29th.

Happy vidding! 
frayadjacent: drawing from hyperbole and a half: cartoon girl at laptop at night, text says "vidding" (!vidding)
[personal profile] frayadjacent
We are still looking for a pinch hitter for Equinox Vids! Fandoms are Andromeda (TV), Stargate Atlantis, Battlestar Galactica (2003), Star Wars: Clone Wars, and Green Lantern. More info at  http://equinox-exchange.dreamwidth.org/6045.html
trelkez: (Who - Five reading)
[personal profile] trelkez
This pinch hit has been claimed!

What you need to know before claiming this pinch hit:

- Pinch hits are assigned on a first come, first served basis, and anyone is welcome to claim one. You do not have to have signed up for the exchange to claim a pinch hit; just comment on this post (comments are screened) to say you'll do it, and provide your email address and AO3 username so we can assign it to you. When the pinch hit has been claimed, the post will be edited.

- Pinch hits must meet the requirements of a standard assignment vid (mainly, being at least a minute long and being made to one of the recipient's requests).

- This pinch hit will be due on Sunday, April 16th.

Pinch hit #1 details:

Request details )
jetpack_monkey: (Plan 9 from Outer Space)
[personal profile] jetpack_monkey
The deadline to low-penalty default on your Spring Equinox assignment is tomorrow, Sunday April 2nd at 11:59PM UTC!

If you haven’t checked in yet, please be sure to do so before that same time/date tomorrow.

And of course, assignments are due on April 9th!

I will leave you to get your vids finished. Vid like the wind! IN SPACE!

trelkez: (SG-1 - S&D green)
[personal profile] trelkez
  • It's time for mandatory check-ins for all Equinox vidders! If everything is still good on your end, you an leave a "still in!" sort of comment here or email us at equinoxvids@gmail.com. If you know at this point that you will not be able to complete your assignment, please let us know. All vidders must check in by the end of this week; we'll try to contact you if you don't, but if we're unable to reach you, you'll be assumed to be in default.
  • EDIT: The extended deadline for check-in is Sunday, April 2nd, at 11:59PM UTC! 


  • Posting is open! If you need help posting, there's a visual guide in the Rules & Guidelines, or you can contact us for assistance.

  • All requests are now viewable on the AO3 collection! You can view them here.
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