Equinox: A Spring & Autumn Vid Exchange

Nominations for Equinox Exchange (Vids in Space!) are rolling in, yay!

Please remember to nominate works less than 240 mins to the separate safety fandom tag set. Longer works plus things like books, comics etc go to the regular tag set.

You get 10 regular nominations and 5 safety nominations.

We were pretty late in sending out the reminders, so Equinox Exchange nominations have been extended to February 4. All the other dates are the same, so here's the new schedule:

Jan 18 - Feb 4: Nominations
February 4 - 11: Sign ups
April 9: Deadline for primary assignment vids
April 22: Vids go live
April 29: Vidder reveals

Previous posts will be updated with new dates.

More information at this post.

These are the rules and guidelines for Spring Equinox 2017!

(Future seasons will operate very much the same, but some of the details may shift as the themes do.)

This is a comprehensive guide to participation; an abbreviated overview of the exchange rules will go up shortly on the Dreamwidth profile page.

( General Information: mods, schedule, and platforms )

( Seasons, Themes, and AO3 )

( Fandom Eligibility and Safety Fandoms )

( Nominations )

( Sign Ups )

 
( Assignments )

( Gift Requirements and Outside Source/Crossovers )

( Pinch Hits and Treats )

 
( Uploading and Posting )

( Check In and Defaulting )

( Go Live, Anonymity Period, and Reveals )

 
( Accessibility: content notes/warnings, subtitles )

 
( Harassment )

If you have questions about any aspect of the exchange guidelines or anything else to do with Equinox, you can contact the moderators at equinoxvids@gmail.com.

Voting is open for the Spring Equinox 2017 theme!

You can vote on the theme here. (Poll URL: https://goo.gl/forms/brAOkvUUkr1dNFuQ2)

Voting closes on Friday, September 9th at 11:59PM UTC.

For the first exchange season, we decided to limit themes to those based on sources, rather than character type / pairing type / etc.; that won't always be the case, but the the first time out we wanted to be able to include as many characters/pairings as possible. The four potential themes for spring are:

- Based on Books
- Folklore, Fairy Tales, Legends & Mythology
- Sources from the 1990s
- Vids in Space

Full descriptions of the sources are on the poll page, with examples of fandoms each theme could include. You can also read them under the cut:

( Theme descriptions. )

Your mods are:

Lead moderator: Trelkez

Spring Equinox mod team: Eunice, fray-adjacent, sweetestdrain, and violace

Fall Equinox mod team: chaila, elipie, and Milly

Mods assistant: JetpackMonkey

More updates to come soon!

Details of how the exchange will work, exactly what the dates will be, etc. are still being hammered out, but here is an overview of where things are so far: 

Equinox is a fanvid gift exchange. It will work very much in the traditions of Festivids, Yuletide, and other fanwork exchanges before it.

There will be two exchanges a year, one in spring and one in autumn. There will be a spring cycle mod team and a fall cycle mod team, with the spring exchange cycle starting in late January with vids going live in early April and the fall exchange cycle starting in July with vids going live in late September/early October.

Each exchange cycle will have its own theme. There is no one specific overall theme for the vid exchange; each spring cycle and fall cycle will have a different theme, voted on by participants. Example themes might be source genres, character types, decades in which sources came out, etc.; themes will be aim to be both specific and fairly broad in scope. As one exchange cycle ends, the theme for the next one will go up for vote. As there won't be an autumn exchange in 2016, the vote on a theme for spring 2017 will likely go up in September.

The exchange will (probably) be run through AO3. Details of this are yet to be determined, but Equinox will likely be run as a gift exchange/challenge through Archive of Our Own.

If you are interested in becoming part of the exchange mod team, please email equinoxvids@gmail.com! (No prior experience running AO3 gift exchanges is required.)