equinox_exchange | Entries tagged with mod post

Fall Equinox assignments are out! If you didn't get an assignment to the email address on your AO3 account, please let us know at equinoxvids@gmail.com.

Next up: Dear Equinox letters! If you've written a letter (or when you do), link it here in the comments, along with a) the name you signed up with and b) a list of the fandoms you requested.

If you haven't written a Dear Equinox (/Yuletide/Festivids/etc.) letter before and you'd like to see some examples, the Dear Equinox post from Fall 2017 has plenty of links in the comments. Letters can be posted to Dreamwidth, Tumblr, a Google doc, or anywhere you like.

Letters are for the vidder assigned to you or anyone who might want to make you a treat. They should at least contain your requested fandoms and any character or relationship tags in your requests, and are a good place to fill out your requests by adding more details, likes/dislikes, music preferences/suggestions, and so on.

You can also include trigger information in your letter if you wish to do so. Your letter is a good place to get that information to treat vidders; including it is in no way required, and you should only do what you're comfortable with, but mods won't be able to communicate directly with treat vidders like we can to your assigned vidder.

If your assigned recipient did not include a Dear Equinox letter link in their sign-up, make sure to check the comments on this post! They may have chosen not to write one, but it's also possible they forgot to include it or didn't write it before sign-ups closed.

Have fun, and as always, you can reach the mods at equinoxvids@gmail.com if you have any questions.

Happy vidding!

trelkez

Equinox sign-ups are now open!

You can browse this season's fandoms in the tag sets: main tag set; safety fandom tag set. Remember that when signing up, at least one of your requests must be from the safety fandom tag set.

We posted some guidance earlier today for keeping requests/vids on-theme in sources with a lot of off-theme content. If you missed it, we recommend reading it over, especially if you plan on requesting/vidding any of the example sources discussed (9-1-1, Black Mirror, Doctor Who 2005, due South, Game of Thrones, Slings & Arrows, Star Wars, Supernatural, The Twilight Zone, and The Untamed).

Make sure you read over the rules before signing up. If you have any questions, you can contact us at equinoxvids@gmail.com.

Key info:

The sign-up form on AO3
Rules for signing up, which are also on the form itself
Full rules & guidelines for Fall Equinox 2024
Guidelines for keeping requests/vids on-theme in sources with a lot of off-theme content

Key dates:

July 8 - 14: Sign ups
July 15 - 17: Assignments out
August 11: Mandatory check-in
August 25: Default deadline
September 8: Deadline for primary assignment vids
September 21: Vids go live
September 28: Vidder reveals

trelkez

Equinox sign-ups will open later this evening! The tag sets are locked in and ready to browse: main tag set, safety fandom tag set.

When deciding on fandoms to request/offer, remember: Requests must contain at least 4 unique franchises and at least 1 safety fandom. Offers must contain at least 4 unique franchises (these can be the same as your requests). "Multi-Fandom" can be used for requests, but can't be offered, as it isn't used for matching. Full info on how to sign up here.

There are a lot of fandoms in the tag sets this year where only a limited amount of the source canon qualifies for this season's theme. As a reminder, only the part of the source that fits the theme is eligible for Fall Equinox. Here are some examples drawn from the tag sets:

( These examples contain character death / character return spoilers for Doctor Who, Game of Thrones, Star Wars, Supernatural, and The Untamed - if you don't know, click with caution! )

These are just a handful of examples meant to communicate the key point: keep your vids on theme! We don't want to have to do deep analysis on your vids to figure out whether or not they're good faith efforts at meeting the theme; a lot of this exchange runs on the honor system. But if you request or submit something that obviously does not fit the theme, we're probably going to bounce that back to you.

If you're requesting or vidding a source and need clarification which parts of canon do or don't qualify, feel free to email us at equinoxvids@gmail.com.

trelkez

Equinox fandom nominations close tomorrow, Sunday July 7th!

There is still plenty of time to nominate sources at the main tag set or the safety fandom tag set.

Useful info:

- What sources qualify for "After Life?" (More on this below!)
- What qualifies as a safety fandom?
- How to nominate fandoms

*

When we pulled this theme out of past Equinox theme polls and dusted it off, we said to ourselves, "this is a pretty straightforward topic! Shouldn't be difficult to figure out what does or doesn't qualify!" Since then, we've spent a lot of time staring into the void about the nature of mortality, what "ghosts" are, and what qualifies as "resurrection of the dead."

We've done our best to stick to concrete "yes afterlife" / "no afterlife" canon indicators, but there have been a lot of extensively debated judgment calls along the way. For open interpretation sources where deciding "yes afterlife" or "no afterlife" is deliberately left up to the viewer (like Alias Grace), we've mostly erred on the side of approving those into the tag set. For some other kinds of sources, we've had to work out "this qualifies because" / "this doesn't qualify because" rules on the fly, so here are some additional guidelines for After Life sources going into the last day of nominations:

( What qualifies as After Life, pt. 2 )

*

Some clarifications needed on nominated sources. If you nominated any of these, please reply here or email us at equinoxvids@gmail.com with your clarifications / thoughts on the source(s)!

- Bãhubali movies: We reviewed the plot of these movies and couldn't determine where the theme fits, but we aren't familiar with the source and would like more info before making a decision!

- Doctor Who (1963): Which part of canon are you nominating this for? If it's on regeneration grounds, while discussing Doctor Who (2005) we determined that regeneration itself doesn't count since it's a mechanism that stops the Doctor from dying rather than a true death-and-rebirth cycle. (Time Lords can die, but the Doctor has continuously regenerated prior to dying - feel free to Who canon debate us on this point, but this is the Who canon interpretation we're going with this time around.) If there are other specific parts of canon that you're nominating this for, let us know! We're classic Who fans, but there's a lot of classic Who and the series premise alone doesn't qualify it, so if we can't pinpoint a "this source was nominated because," we're probably going to bounce it.

- Star Wars - All Media Types: There is so much Star Wars canon, and relative to that, extremely little of it qualifies for this theme. This is one time when we would very much prefer that only the parts of the canon that actually qualify for the theme are nominated, so if there are specific parts of Star Wars canon you have in mind, please let us know, and we can break it down into as many tags as needed.

*

Thanks to everyone who has nominated sources so far!

trelkez

The Equinox vid exchange is back!

Equinox is a twice annual vid exchange, running seasonally in spring and fall. Each exchange is on a different theme. To kick things off (again) for Fall 2024, the theme will be "After Life": sources in any format focusing on life (or unlife) after death.

Fandom/source nominations are now open at the main tag set and safety fandom tag set.

- What sources qualify for "After Life?"
- Updated guidance on source qualifications for "After Life"
- What qualifies as a safety fandom?
- How to nominate fandoms

Key dates for Fall Equinox 2024:

June 27 - July 7: Fandom Nominations
July 8 - 14: Sign ups
July 15 - 17: Assignments out
August 11: Mandatory check-in
August 25: Default deadline
September 8: Deadline for primary assignment vids
September 21: Vids go live
September 28: Vidder reveals

Equinox Rules & Guidelines: https://equinox-exchange.dreamwidth.org/37654.html

Fall Equinox 2024 on AO3: https://archiveofourown.org/collections/fallequinox2024/

The mods for fall are Trelkez, elipie, and Eunice. If you have any questions, you can email us at equinoxvids@gmail.com.

trelkez

These are the rules and guidelines for Fall Equinox 2024! This is a comprehensive guide to participation. If you have any questions, you can contact the mods at equinoxvids@gmail.com.

( General Information: mods, schedule, and platforms )

( Seasons, Themes, and AO3 )

( Fandom Eligibility and Safety Fandoms )

( Nominations )

( Sign Ups )

( Assignments )

( Gift Requirements and Outside Source/Crossovers )

( Pinch Hits and Treats )

( Uploading and Posting )

( Check In and Defaulting )

( Go Live, Anonymity Period, and Reveals )

( Accessibility: content notes/warnings, subtitles )

( Harassment )

If you have questions about any aspect of the exchange guidelines or anything else to do with Equinox, you can contact the moderators at equinoxvids@gmail.com.

equinox_vids

Clarifications of the rules for upcoming 1990s source nominations:

By "released in the 1990s," we mean first released. Any secondary release, including (but not limited to) material reissued in new packaging or formats, syndication, and theatrical re-releases does not count as material original to the 1990s.

For the purposes of the theme, remakes or new adaptations of, or sequels to, pre-1990s material count, such as:

Angels in the Outfield (1994, remake of a 1951 film)
Die Hard 2 (1990, sequel to a 1988 film)
Romeo + Juliet (1996, adaptation of very pre-1990s material)

But remastered and/or revised material originally released before the 1990s does not count. Specifically, the Star Wars Special Editions do not count despite their revisions and added material, because the majority of the material is not new to the 1990s.

(We don't have an example at hand of a pre-1990s source re-released in the 1990s where the majority of the material was entirely new, but in such a case the source might count; if you have borderline examples you want clarification on, you can comment with them here or email equinoxvids@gmail.com.)

equinox_vids

Nominations for Spring Equinox 2019 will open in two weeks, on Sunday, January 20th! Now is the time to start brainstorming which sources you want to nominate for Sources from the 1990s.

"Sources from the 1990s" includes:

Sources in any format that released all or the majority of their material in the 1990s and released the entirety of their material between 1987 - 2002, for example:
- comics: Superboy vol. 3 (1994 - 2002)
- film franchises: Burton/Schumacher Batman (1989 - 1997), the Jurassic Park trilogy (1993 - 2001)
- TV shows: Star Trek: The Next Generation (1987 - 1994), Highlander (1992 - 1998), Xena: Warrior Princess (1995 - 2001)
- standalone sources such as movies, video games, books, and graphic novels

Material released in the 1990s (or material from a season of TV beginning/ending in the 1990s) within ongoing continuities that do not qualify under the rule above, for example:
- seasons 1 - 7 of The X-Files (1993-2000)
- seasons 1 - 6 of ER (1994-2000)
- 1990s plot arcs of comic book titles such as JLA and Avengers
- The Matrix (1999), but not The Matrix Trilogy

These rules are intended to make it easier to vid fandoms that are essentially 1990s sources that overlap slightly with other decades, while also allowing for fandom requests/offers of just the 1990s parts of longer sources.

(During nominations, we'll have lists here of which sources qualify in their entirety and which qualify for 1990s material only, to make it easier to plan requests and offers.)

The schedule for Spring Equinox 2019 is:

January 20 - 27: Nominations

January 28 - February 3: Sign ups

April 7: Deadline for primary assignment vids

April 20: Vids go live

April 27: Vidder reveals

equinox_vids

It's almost that time again! Fall Equinox is getting underway. You can vote on the theme for this season's vid exchange here:

Fall Equinox Theme Poll

The theme poll will be open until this coming Wednesday, August 8th, at 11:59PM Eastern.

Schedule for Fall Equinox 2018:

August 9th - August 18th: Nominations
August 19th - August 26th: Sign ups
August 27th-ish: Assignments out
September 23rd: Mandatory check-in
October 21st: Assignments due
November 2nd: Deadline for treats (time TBD)
November 3rd: Vids go live
November 10th: Vidder reveals