equinox_exchange | Recent Entries

Now that Spring Equinox Exchange 2017 is live, it's time to play our very first round of Guess the Equinox Vidder!

Remember: if you already know who made the vid, don't reveal the vidder; inside information ≠ a guess. And if someone guesses you correctly, don't comment to say so! (At least, not until after reveals.)

If you want an idea of how this has worked previously, since this is the very first Equinox Exchange, here are the guessing posts from Festivids 2009, 2010, 2011, 2012, 2013, 2014, 2015 and 2016. (That's a lot of guessing!)

Guesses, anyone?

frayadjacent

The very first Equinox Exchange vids are live!! The theme is Vids in Space. Watch all 54 of them at the A03 Collection for the exchange.

All participants should have received an automated email with a link to their gift vid(s), but if you didn't, archiveofourown.org/users/[yourpseud]/gifts will get you there. Please let the mods know right away at equinoxvids@gmail.com if anything is awry with the vid for you, your own revealed vid posts, or anything else.

Happy viewing!

frayadjacent

The very first Equinox Exchange go-live is only about 24 hours away! Once vids go live, you can find them at the AO3 Collection for the exchange.

Vids in Space!

frayadjacent

The deadline for treats for Equinox Exchange (Vids in Space!) has been extended! Try to have vids in by 23:59 UTC on Friday April 21. That's 8 PM on the US East Coast.

But, just FYI, any treats submitted after that time, but before go-live, will still make it in! Go live happens when mods get up on Saturday morning in the Eastern US. It will not be delayed for any unfinished treats.

In other words, you probably have another 6 hours after the deadline of 23:59 UTC April 21 to get your treat in before go-live.

Submit treats here!

trelkez

The deadline for main assignment submissions is tomorrow, Sunday April 9 at 11:59PM UTC! Some notes for those of you still vidding:

- If you are staring down the deadline tomorrow and need another day or two to finish, email equinoxvids@gmail.com. We may be able to grant you a short extension *if* you are absolutely sure you can finish in the extra time granted.

- Vid submissions go into a moderated queue, so that they can be checked by staff to make sure your streams work, your passwords are right, your vids are complete, and so on. With the volume of vids coming in this weekend, it may take some time to check through all vids, so please be patient and don't panic if your vid remains moderated for a few days.

- Any submissions not received by the deadline that do not have prior granted extensions will be marked as defaulted.

And some notes on vid treats:

- Treats are not due until April 21st, at noon UTC. If you are making treats, vid on! You still have plenty of time.

- Dear Equinox letters were linked here and all requests can be viewed here.

- This link will take you to an AO3 submission form with the exchange collection pre-filled. (Just don't forget to add the pseud of the person you're gifting it to!)

frayadjacent

This is a reminder that the equinox exchange deadline is Sunday, April 9 at 23:59 UTC. Because of Daylight Savings Time, that's 8 pm US east coast time and 1 AM British Summer Time. It's 10 AM on the 10th on the east coast of Australia, 4:30 AM in India, and, well, you can interpolate from there.

Vids go live 2 weeks later on the 22nd, and reveals are the 29th.

Happy vidding!

frayadjacent

We are still looking for a pinch hitter for Equinox Vids! Fandoms are Andromeda (TV), Stargate Atlantis, Battlestar Galactica (2003), Star Wars: Clone Wars, and Green Lantern. More info at http://equinox-exchange.dreamwidth.org/6045.html

trelkez

This pinch hit has been claimed!

What you need to know before claiming this pinch hit:

- Pinch hits are assigned on a first come, first served basis, and anyone is welcome to claim one. You do not have to have signed up for the exchange to claim a pinch hit; just comment on this post (comments are screened) to say you'll do it, and provide your email address and AO3 username so we can assign it to you. When the pinch hit has been claimed, the post will be edited.

- Pinch hits must meet the requirements of a standard assignment vid (mainly, being at least a minute long and being made to one of the recipient's requests).

- This pinch hit will be due on Sunday, April 16th.

Pinch hit #1 details:

( Request details )

jetpack_monkey

The deadline to low-penalty default on your Spring Equinox assignment is tomorrow, Sunday April 2nd at 11:59PM UTC!

If you haven’t checked in yet, please be sure to do so before that same time/date tomorrow.

And of course, assignments are due on April 9th!

I will leave you to get your vids finished. Vid like the wind! IN SPACE!

trelkez

It's time for mandatory check-ins for all Equinox vidders! If everything is still good on your end, you an leave a "still in!" sort of comment here or email us at equinoxvids@gmail.com. If you know at this point that you will not be able to complete your assignment, please let us know. All vidders must check in by the end of this week; we'll try to contact you if you don't, but if we're unable to reach you, you'll be assumed to be in default.

EDIT: The extended deadline for check-in is Sunday, April 2nd, at 11:59PM UTC!

Posting is open! If you need help posting, there's a visual guide in the Rules & Guidelines, or you can contact us for assistance.

All requests are now viewable on the AO3 collection! You can view them here.

frayadjacent

Hello Equinox Exchange vidders! We hope you're having a marvelous time making vids in space.

First off -- don't panic, deadlines are still more than a month away. But I wanted to post a reminder of when they would be. So, here they are:

April 9: Deadline for primary assignment vids
April 22: Vids go live
April 29: Vidder reveals

Happy vidding! And if you have any questions, you can reach mods at equinoxvids@gmail.com.

trelkez

Assignments are out for Spring Equinox 2017: Vids in Space!

If anything is wrong with your assignment (none of your assignment fandoms were ones you offered, your assignment didn't show up at all, you somehow got two completely different assignments ... etc.), please email equinoxvids@gmail.com as soon as you know, so we can get any potential errors sorted out.

There were no assignments left over from matching, so there are no pinch hits at this time! If any pinch hits go up later on, they will be posted here and linked on twitter and tumblr.

A couple reminders:

- If you will need subtitles on the gift vid(s) for you, please contact us as soon as possible so that we can make sure your vid(s) are subtitled for go live.

- If you need more information from your assignment vidder, email equinoxvids@gmail.com and we can act as an intermediary. (If you were assigned a mod / would rather not go through the mods, any third party sworn to secrecy can act as an intermediary.)

- Equinox letters are being linked here!

Happy vidding!

frayadjacent

Only a few more days left to sign up for the first Equinox Exchange! Sign-ups close on February 11.

More info about signups | Post a link to your Dear Equinox Vidder letter

As always, feel free to ask questions by commenting here or emailing equinoxvids at gmail.

trelkez

Once you've signed up for Equinox, you may want to post a Dear Equinox letter. These are entirely optional, but can be fun! Here are some examples of letters from Festivids:
- Festivids letters by cupidsbow
- Festivids letters by Trelkez

Letters are for the vidder assigned to you, or anyone who might want to make you a treat. They should at least contain your requested fandoms and any character or relationship tags in your requests, and are a good place to fill out your requests by adding more details, likes/dislikes, music preferences/suggestions, and so on. There's a space in the sign up form for a link to your letter, so if you post a letter after signing up, we encourage you to go back and edit your form with a link.

You can also include trigger information in your letter if you wish to do so. Your letter is a good place to get that information to treat vidders; including it is in no way required, and you should only do what you're comfortable with, but mods won't be able to communicate directly with treat vidders like we can to your assigned vidder.

Letters can be posted to DW, LJ, Tumblr, your Wordpress blog, your Twitter 140 characters at at time (...maybe not that last one), wherever. When you have a letter up, link it here in the comments, along with a) the name you signed up with, and b) a list of the fandoms you requested.

Have fun, and as always, you can reach the mods at equinoxvids@gmail.com if you have any questions!

trelkez

Sign ups are open!. You can sign up for the Vids in Space exchange here.

The Rules & Guidelines post contains full instructions for signing up, with screenshots to help if you get stuck.

- You can request 4 - 8 fandoms. At least one of those must be a safety fandom, which is a source 240 minutes or less. Your first four requests must be for fandom tags that don't overlap, to give your vidder options; after that, you can go wild. "Multi-Fandom" is also an option for request sign ups, if you want to request a multifandom vid on the theme.

- You can offer 4 - 10 fandoms. See the guidelines post for more info on how to handle overlapping fandom tags, etc.

- You can include character and relationship tags on your requests and offers. These are used in matching if possible, to give everyone the best possible assignment. The character and relationship tags are, however, still optional for the vidder; the only requirement is the fandom itself.

*

This is the complete list of fandoms for Vids in Space:

( Safety Fandoms )

( Non-Safety Fandoms )

jetpack_monkey

Nominations for the Equinox Vid Exchange: Vids in Space close at 7:00 AM UTC on February 4th (what that is for your timezone).

Nominate safety sources (240 minutes or less)

Nominate regular sources (longer sources, comics, books, etc)

You can nominate up to 5 safety sources and 10 regular sources.

trelkez

As a general reminder, nominations close this coming Saturday, February 4th at 7:00AM UTC. You can see the current list of approved nominations and add your own nominations here: main tag set - http://archiveofourown.org/tag_sets/1462 ; safety fandoms tag set - http://archiveofourown.org/tag_sets/1465.

Two fandom inquiries:

- Contact (1997) - Mods can't decide whether the movie actually made into space or not. Either way, it doesn't fit the "mostly in space" requirement, but if someone can make a good argument for it, the floor is yours.

- The Jetsons (TV) - Our memories and Google skills are both failing us: is The Jetsons actually set to any significant degree in space? (The futuristic buildings on stilts are still on Earth ... right? Help?)

And one request:

- MoonDreamers - Can the nominator here switch this from the safety fandom tag set to the main tag set? We realize that 16 episodes at 15 minutes per episode does put it in right at 240, but given the number of episodes involved, we're going to tip this one over to being a non-safety.

equinox_vids

We've got lots of exciting nominations for our first exchange, themed Vids in Space. I've listed them below. Feel free to discuss/promote other possible nominations in the comments!

( Regular Fandoms )

( Safety Fandoms )

trelkez

Equinox fandom nominations are rolling along! Nominations will close at 7:00AM UTC on Saturday, February 4th, with sign ups opening later that day. We're approving nominations as they come in to help generate public lists of what's already been nominated, and you can see those on the tag set pages: safety fandoms - http://archiveofourown.org/tag_sets/1465; longer fandoms - http://archiveofourown.org/tag_sets/1462.

We have two fandoms that we're debating eligibility on. Whether or not you're the original nominator, feel free to weigh in:

- Cosmos (1980) : The rule is that the bulk of the material has to be set in space, and believe it or not, Carl Sagan's Cosmos doesn't quite qualify, but given the overall theme of space discovery that ties much of the connecting material back, this one is on the fence.

- Earth: Final Conflict : Moderator memories of this show are dim, so can the original nominator or others with solid memories of the show please clarify - does the bulk of the material take place in space? If it takes place primarily on Earth (and the amount of material in space isn't fairly significant), it won't qualify.

If you have any questions about the rules for nominating fandoms, the way our tag sets will work, or anything else, you can comment here or email equinoxvids@gmail.com.

equinox_vids

Nominations for Equinox Exchange (Vids in Space!) are rolling in, yay!

Please remember to nominate works less than 240 mins to the separate safety fandom tag set. Longer works plus things like books, comics etc go to the regular tag set.

You get 10 regular nominations and 5 safety nominations.